Moving your business to a new location? Make sure to allot sufficient time, energy and budget to make it happen. You’ll need to use your resources smartly because relocating to a new office is never simple, whether you’re moving to the next unit, a new district or another city.
The good news is that the endeavour doesn’t have to be too stressful or too expensive for you to handle. Armed with a good plan and guided by reputable IT experts, moving to a new office – and toward a new chapter for the business – can be one of the best decisions you can ever make.
For cost-smart and time-efficient IT relocation, experts advise businesses to avoid the following common mistakes:
Not conducting an assessment before making changes. It can be exciting to simply begin with everything new once you move to your new place. But before buying new equipment or signing up for new subscriptions, it’s important to conduct an assessment first. This entails auditing your company’s existing assets and current internet and telephone accounts, as well as scoping out the new location to determine the requirements for IT and telecom you’ll need to address.
Failing to develop a timetable. The last thing you want to experience is to settle down for your first day of work at the new office and realise that you still don’t have an internet connection. Service providers need to be notified way in advance of your relocation to ensure everything is set up before your target start date. Even if you’ll be getting new providers, try to schedule the resumption of your operations a few days after the target date of installation, to allow some allowance for unforeseen incidents.
Going DIY. Don’t try to save money by doing everything yourself, because there’s a huge possibility that that route will be costlier in the long run. Disconnecting, reconnecting and rerouting your IT infrastructure and network should not be delegated to your staff or even your moving company. It’s a complicated, delicate task, and one wrong move can mean serious disruption to your business. It’s best that all IT relocation matters be handled only by professionals.
Working with specialists
Your friendly neighbourhood moving and packing company is not equipped to handle computers, laptops, phones, cables and other enterprise-critical IT infrastructure and telecommunications equipment. There’s also too much risk involved in setting up lines and connectivity systems for the task to be handed over to even the tech-savviest person in your in-house staff.
At the same time, working with any other IT team won’t do – as you have carefully selected and invested in your current IT assets, so must you be meticulous and smart when conducting their relocation as well. Your IT infrastructure is one of the (if not the) most valuable and expensive components in your businesses. You naturally would want to make sure that only reputable experts will be managing them during the move.
Moving to a new office is expensive, so you’ll need to work with the right company that will help you save time and money by ensuring everything will be managed with efficiency and professionalism, from liaising with third-party service providers to making sure everything is ready to use and smoothly operating according to the target schedule.
Making the most out of office IT relocation services
With so many considerations to think about, how can businesses get the best value for their money when working with an office IT relocation team?
Go for the all-done-for-you service. The task of relocating IT assets does not simply entail physically moving units and reinstalling them – you’ll need experts who will actually manage everything for you. Office networks are made up of numerous hardware, software and telecom components, so the entire process should be organised, synchronised and following proven SOPs.
A full project management approach will take care of the small and big jobs, including establishing new lines and identifying the options for connectivity, provisioning network cabling and office phone systems, and even liaising and negotiating with related contractors and phone and internet service providers.
Know that expertise is not enough. IT experts are not hard to find. But expertise alone is not enough to meet the requirements of businesses transferring their systems and networks to a new location.
When you work with an IT service contractor, you’re paying not just for their know-how, but most importantly, for the solid and proven system, tools and strategy that the company has invested in. This established system – versus simply rounding up some IT guys to help you – is the reason why the entire process of moving can be done efficiently while ensuring the quality and security of your networks and protecting you as a customer through relevant insurance and licences. Moreover, an IT support company will have the resources that enable them to deliver services even after your business is up and running in the new location. The best IT support services team can still continue to provide support and advice should you encounter any issues or questions after your office move.
About the author: Bob Josward is an IT specialist by profession and a content creator by passion. Tech-savvy and keenly interested in the effects of technology in the business industry, he often spends time reading and researching about the newest innovations that will have a huge impact on how people build, grow and deal with businesses today and in the future. He visits sites like mustardit.co.uk He uses his love for writing to share his discoveries and insights to readers, fellow bloggers, and the simply curious.